Adding Albums

If you’re a video person, here is a video how to for adding new albums and images. If you’re more of a written instructions type, scroll down a bit.

ProofBuddy menu with Albums selected.

ProofBuddy menu with Albums selected.

Written Instructions

Now that you’ve got ProofBuddy installed and activated you probably want to create an album. Under the ProofBuddy menu inside WordPress you should see an Albums link that looks like the image to the right.

Clicking on the Albums link will take you to a list page similar to what you see in WordPress for lists of posts, pages, or any other post type.

Once on the list page you should see an Add Album link next to the page title. Click it.


What you see should look somewhat familiar. It is very similar to the add new post page in WordPress, except with a few more fields that are specific to albums and no post editor since there’s nothing to write.

Add new album page

Add new album page

Album Name & Address

First thing we’ll want to do is give the album a name. For this example we’re going to call it Bob’s Album, which you’ll enter in the top field.


After you’ve named your album the permalink will show up. This is the address that you’ll give your clients to view their proofs.

Album Information

album-infoTo the right you’ll see a meta box labeled Album Info. This is where you can change settings for this album.

Passcode is what your clients will enter to login to their album. It’s filled in with a generic code, but you can change it to something easier for your clients to remember, or you can leave it blank and they won’t have to type in anything to login. Note though that without a passcode anyone will be able to view the album.

Event date is the date of the event and is mostly for your use. It is not displayed by default but you can include it by using the [pb_album_event_date] in your templates. It’s optional and can be left blank.

Open and Expiration dates control when the album is visible. Clients will not be able to view the album before the open date or after the expiration date. Either, or both, dates can be left empty. An empty date will not be used to determine whether an album is visible. For example, an album with an empty expiration date will not expire.

Album Pricing lets you set which pricing set, including no set, is used for images in this album. This allows you to have different pricing for different clients.



If you want to allow your visitors to comments on albums and images, you can set their permissions here.

This form defaults to what you set in the options for ProofBuddy.

Adding Images


The last meta box is for adding images, but to start there is nothing there.

Click on the Add Images link and a dialog will come up where you can upload images. It works the same as the normal WordPress media uploader where you can drag-and-drop images, if your browser supports drag-and-drop, or use the normal “Click to select file” upload if not.

Media uploader, ready for images

Media uploader, ready for images

Once you’ve dropped the images WordPress will process them. Once the processing is done you can close the Add Images window to go back to the album edit page. Your images will now be in the Images meta box.

Images meta box after uploading images.

Images meta box after uploading images.

Ready for Clients

And that’s it. The album is ready to go. Now you’ll just need to send your clients the address listed on the top of the page, and their passcode if you’re using one, and they’ll be able to view their images.

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